This privacy statement explains how TRIP Law processes personal data for its business operations. This includes the processing of data from our website (trip.nl). For the purpose of processing this information we are the data controller as defined by the General Data Protection Regulation (GDPR). We process your data carefully and in accordance with the applicable privacy law, including the GDPR. If, having read our privacy statement or regarding more general matters, you have any questions or would like to contact us, please use the contact details provided at the end of this privacy statement.
We process the personal data from our contact persons at clients, opposing parties, suppliers and other contacts, from students and applicants and from visitors to our website. We obtain your data from i) you yourself, ii) third parties (such as clients, opposing parties and cooperating partners), or iii) from public sources such as the Commercial Register, the Chamber of Commerce, the Land Registry Office and (for notarial service provision only) the Key Register of Persons. The data we may process includes:
We do not always process the data given above as this depends on the type of contact, the service involved and, where applicable, the permission you have granted us.
We process the data given above for one or more of the following purposes (depending on the relationship with you):
For marketing and acquisition purposes
We may use your personal data to send newsletters, invitations to seminars and other events, and other forms of marketing communication that may be relevant for you and in the context of, possibly registering for, one of our marketing and business development events.
To execute an agreement
We will process your data in as far as it is necessary in order to provide legal and notarial services.
To comply with legal obligations
We process your data in so far as is necessary to comply with legal and notarial obligations and rules of professional practice. For instance, collating and saving client data and providing information to the tax authorities, public registers and regulatory authorities.
Applications and recruitment
We process the data you share with us when applying for a position (via email/post, the application form on our website or through social media) or that we receive from recruiters in order to contact you as part of our application process or to process your application. We also process data with respect to one of our meetings/events for students (including for registration).
For security reasons (such as an emergency evacuation), we maintain a list of visitors to our business premises. These lists are destroyed at the end of the given day.
Use and improvement of our website
We process statistics regarding visits and use of our website. We do this so as to analyse and improve the content, organisation and use of our website.
We also process your data so as to handle possible questions or complaints.
We process your personal data under one or more of the following legal grounds:
In some cases we may share your personal data. We will only do this if we deem it necessary. We will only share your data with trusted parties and will ensure that process is safeguarded appropriately. We may possibly share your personal data with:
When a third party we share your data with is deemed to be a processor as defined by the GDPR, we will also close a processing agreement with the third party.
We will retain your personal data in accordance with the GDPR and specific mandatory statutory retention periods. The data is not kept longer than is strictly necessary for achieving the goals for which the data has been collected and in order to meet legal requirements. Notarial deeds will be retained indefinitely.
Under the GDPR you have multiple rights. You have the right to request us to inspect, rectify, delete, limit and transfer your personal data. You also have the right to object to the processing of your personal data. If you wish to make use of these rights, you can contact us. Our contact details are given at the end of this privacy statement.
It may be that we do not (or are unable) to meet your request. For instance due to the processing of certain personal data being necessary in order for us to meet our legal obligations, in particular our obligation to observe secrecy, or due to other exceptions such as the rights and freedoms of third parties or in the interests of conducting legal proceedings. Notarial deeds may not be changed or deleted. If we do not or are unable to comply with a particular request, we will of course let you know with reason.
In so far as the processing of personal data relies on consent, you may at any time withdraw your consent. Any withdrawal of consent will not detract from the legitimacy of previous processing of your data. You are also entitled to submit a complaint to the regulatory authority, the Dutch Data Protection Authority (Dutch DPA). More information on the subject can be found on the Dutch DPA website. Naturally, we would appreciate it if you first contacted us so that we can resolve the matter together.
We will take appropriate security measures so as to avoid the abuse of and unauthorised access to personal data. We will ensure that only those with a real need have access to your data, that access is protected and uses a secure connection, and that our security measures are regularly checked.
We do not share your personal data with countries outside the European Union.
The functional cookies we use are essential for the technical working of the website and for user convenience. They ensure the website functions as required and remembers, for instance, your settings. They also help us to optimise our website. Our functional cookies guarantee our website works correctly.
Using analytical cookies, we can collate statistics on the use of our website in a privacy-friendly aggregate way so that we can improve our services. The analytical cookies we use are from Google Analytics and we use them to gain insights into the flow of visitors, traffic sources and page views. We do this as privacy-friendly as possible, for instance, by only saving a part of your IP address. We have a data processing agreement with Google with includes agreements on the safety of your personal data.
We may occasionally update this privacy statement. Amendments will be published on our website. It is therefore advisable to regularly check this privacy statement in order to stay informed of any changes.
If you have any questions or requests concerning the processing of your personal data, you can contact us using the following details:
For the attention of:Geert Jan Veldthuis
9721 AA Groningen
Tel: (+31) 050 599 79 99
Version: 25 January 2019